Guide

The Art of Attendee Management

Whether you’re chasing down RSVPs, managing travel logistics, or making sure everyone’s needs are met, attendee management can be one of the most challenging and time-consuming parts of meeting planning. 

But it doesn’t have to be!

In this guide, we break down the art of attendee management—the small but powerful steps you can take to ensure smooth coordination, reduce back-and-forth, and leverage personalized touches to make every attendee feel like a VIP.

Other helpful resources

The Year of TROOP: Connection, Community, & Growth
A reflective look at TROOP’s 2025: connection, community, and product growth inspiring how teams meet with clarity and purpose.
EAs discussing best tools for executive assistants while using tech in the office
9 Must-Have Tools for Executive Assistants
The best easy-to-use and low-to-no cost tools every EA needs to work efficiently and strategically.
Stressed team of meeting planners planning a last-minute meeting
How to Plan a Last-Minute Meeting
Confidently plan under pressure when you’re tasked with last-minute meeting planning.

Ready to see TROOP?

Sign up for a demo with our team
52842131409_d2f364f563_o 1