Guide

The Art of Attendee Management

Whether you’re chasing down RSVPs, managing travel logistics, or making sure everyone’s needs are met, attendee management can be one of the most challenging and time-consuming parts of meeting planning. 

But it doesn’t have to be!

In this guide, we break down the art of attendee management—the small but powerful steps you can take to ensure smooth coordination, reduce back-and-forth, and leverage personalized touches to make every attendee feel like a VIP.

Other helpful resources

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Dinner and a Day: How to Plan a Powerful One-Day In-Person Meeting
Learn how to effectively plan a powerful one-day in-person meeting. Covering strategic discussions, training, and relationship building.
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6 Executive Assistant Events You Can’t Miss in 2025
The top six Executive Assistant events in 2025 designed to help you become a better EA.
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The Small Meeting Disconnect: Insights From GBTA’s Latest Report
Three small meeting takeaways and challenges from the Global Business Travel Association 2025 report.

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