Guide

The Art of Attendee Management

Whether you’re chasing down RSVPs, managing travel logistics, or making sure everyone’s needs are met, attendee management can be one of the most challenging and time-consuming parts of meeting planning. 

But it doesn’t have to be!

In this guide, we break down the art of attendee management—the small but powerful steps you can take to ensure smooth coordination, reduce back-and-forth, and leverage personalized touches to make every attendee feel like a VIP.

Other helpful resources

Three Executive Assistants discussing vendor questions for in-person meetings
Overlooked Questions That Make Meetings Run Smoothly
Essential vendor and attendee questions to help meeting planners avoid surprises and plan with clarity.
The Year of TROOP: Connection, Community, & Growth
A reflective look at TROOP’s 2025: connection, community, and product growth inspiring how teams meet with clarity and purpose.
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9 Must-Have Tools for Executive Assistants
The best easy-to-use and low-to-no cost tools every EA needs to work efficiently and strategically.

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