TROOP

Your all-in-one solution for meetings management

Elevate the way your company organizes meetings and group travel

Group 628207
meetings management + travel logistics

Streamlined Meeting Planning, Start-to-Finish

TROOP ONE helps you navigate the complexities of meeting planning and coordinate logistics, including finding venues, booking travel, managing attendees, and tracking expenses.

plan

Discover, research, and compare options

 

Access the information and inspiration you need to select the right location, flights, hotels, and meeting spaces.

budget

Quickly create and share budgets

 

Estimate expenses based on real-time data and track actuals for efficient planning and decision-making.

 

manage

Access the ultimate planner toolkit

 

Stay organized with every detail captured in a single source of truth from travel logistics, budget, agenda, and more.

better meeting planning benefits everyone 

A meeting planning solution that everyone will love

Lead the way to meeting planning success with TROOP ONE, the first unified meeting planning and group travel logistics platform.

Planning-2
For Planners
Everything you need to orchestrate successful meetings

 

Planning a successful meeting requires a balance of creativity and organization. With TROOP ONE, harness both. Discover a wealth of inspiration and information for venues and agendas. Then effortlessly manage attendee details, travel logistics and expenses in one convenient, centralized location.

Wellbeing and Safety
for travel managers
Meeting travel that's safe, in policy, and sustainable

 

Achieve your travel program's objectives with TROOP ONE for meetings management. Ensure the safety and well-being of travelers, maintain travel policy compliance, and provide meeting planners tools to reduce costs and carbon emissions, laying the foundation for successful, sustainable meetings.

Savings
for finance
Facilitate meetings and maintain budgets with visibility and controls

 

Offsites, team meetings, and retreats are increasing at your company. So are travel expenses. With TROOP ONE, you can gather budget estimates, review meeting requests, and analyze trends for savings. With full visibility into meetings, you can champion collaboration and stay on budget. 

RESOURCES

Ideas and resources for better meetings

AdobeStock_242349251
Mastering Meetups: How to Plan In-Person Meetings More Effectively 

We’ve gathered our best tips to help make your next meetup the most successful one yet—whether you’re a seasoned pro or it’s your first time getting the team together. 

From managing travel logistics and budget planning to attendee communications and post-mortems, we'll guide you from start to success.

 
Frame 48097543
State of In-Person Meeting Planning Report 2024

We surveyed 350+ administrative professionals in the US on their meeting planning process today. 

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

 
Group 628140 (2)
TROOP For Planners

For executive assistants and meeting planners swamped with tasks and tight on time, TROOP is a game-changer. It makes meeting planning a breeze, handling tasks from researching the best locations to managing budgets, and attendees with ease.

TROOP is your ally, whether you're a novice or a seasoned pro in meeting planning.

 

 

 

 

Ready to see TROOP?

Sign up for a demo with our team
TROOP Team at Travel Show
Screen Shot 2023-06-30 at 1.41 1
plan
Set your meeting up for success with inspired, informed choices

 

Access the information and inspiration you need to choose the right location, venues, and activities for your meeting. 

Identify locations with TROOP's AI-Powered Destination Recommendations and compare cost estimates, travel time, projected CO2, and more.

Access local expertise with the new TROOP Local network to build out every detail of the agenda and craft memorable experiences.

Screen Shot 2023-06-30 at 1.41 1
MANAGE LOGISTICS
Keep track of all the details, all in one centralized location

 

Attendee lists. Special requests. Ground transportation. Coordinating all the meeting details can feel overwhelming.

Fear not! TROOP ONE gathers all that information in one place. You can send meeting invitations, track RSVPs, and even share booking itineraries directly with travelers.

No more sifting through multiple emails or spreadsheets to find out who arrives when. See important information at a glance with the Attendee Dashboard, including flight details, visa requirements, and early departures.

Screen Shot 2023-06-30 at 1.41 1
track expenses
Build out accurate budgets and track meeting expenses

 

With increased travel costs and constrained budgets, meeting planners are under pressure to keep spending on track.

TROOP ONE helps planners find budget-friendly meeting locations with detailed cost comparisons and develop accurate budget estimates with live flight and hotel data. 

Planners can also issue virtual cards to track all meeting-related expenses, including traveler costs, in real time for easy accounting and analysis.