TROOP Planner

    Centralized meeting planning & travel logistics

    TROOP Planner gives you the tools to organize meetings with confidence, save time, and keep everything on track—all from one platform.

    Troop Planner meeting summary cards
    Meetings management + Travel Logistics

    Take the hassle out of meeting planning

    TROOP Planner simplifies every step of meeting planning by giving you everything you need to stay organized, make smarter decisions, and keep attendees in the loop.

    Comparing locations GUI portal (2)
    RESEARCH & PLANNING
    Plan the perfect meeting

    TROOP’s research and planning tools let you quickly evaluate and compare locations based on travel time, cost, attendee convenience, and more. From side-by-side comparisons to flight estimates, TROOP gives you the data to plan meetings with confidence.

    Estimate, track, and stay on budget GUI portal
    BUDGETING
    Estimate, track, and stay on budget

    With TROOP’s data-backed tools, you can estimate travel, venue, and accommodation costs with ease. Keep meetings affordable, on budget, and free of unexpected surprises.

    Attendee coordination GUI Portal (2)
    ATTENDEE COORDINATION
    Organize attendees, effortlessly

    TROOP makes managing attendees simple and stress-free. Track RSVPs, create attendee profiles, and manage special requests. With itineraries and a centralized directory, keeping everyone informed and aligned is easier than ever.

    Meeting travel logistics GUI portal
    MEETING LOGISTICS
    Keep travel details organized

    TROOP streamlines meeting-related planning by consolidating travel bookings, agenda, and itineraries. Plan smarter with TROOP and eliminate the chaos of juggling multiple tools.

    Start planning smarter today

    Book a demo to see how TROOP can help you!

    Frequently Asked Questions

    What makes TROOP Planner unique?

    TROOP Planner is designed specifically for Executive Assistants and meeting planners, consolidating all aspects of meeting planning into one easy-to-use platform. From comparing locations to managing budgets and attendees, TROOP saves you time, keeps meetings organized, and eliminates the need for spreadsheets or multiple tools.

    What kind of meetings does TROOP Planner handle?

    TROOP Planner is perfect for small in-person gatherings like team offsites, trainings, department meetings, and more. It’s designed to simplify meeting logistics and travel planning for gatherings with fewer than 30 attendees.

    Is TROOP Planner for virtual meetings?

    No, TROOP Planner is specifically designed for in-person meetings that include some travel. It’s a great fit when your team is spread out and needs to come together in one place—helping you find the best location, manage logistics, and ensure a seamless experience for attendees.

    Does TROOP Planner work with international meetings?

    Yes! TROOP Planner supports meetings worldwide. It provides travel recommendations, cost estimates, and insights for national and international locations, helping you confidently plan meetings anywhere.

    How much meeting planning experience do I need to benefit from TROOP Planner?

    Whether you’re a seasoned pro or planning your first meeting, TROOP Planner will save you time and help you improve your workflows.

    Do all my meeting attendees need TROOP licenses?

    No. Meeting attendees do not need a TROOP license to participate. As the planner, you’ll manage all logistics through your TROOP license and share essential details like itineraries and schedules directly with attendees.

    Is TROOP Planner a booking tool?

    No, TROOP is a meeting planning solution, not a booking platform. You can use TROOP alongside tools like Concur or your TMC to finalize travel and accommodations.

    If I have Concur, do I still need TROOP Planner?

    Yes! TROOP Planner complements your existing tools like Concur. While we don’t integrate directly with online booking tools, TROOP focuses on simplifying meeting planning logistics—helping you choose the best location, estimate budgets, and coordinate attendees. You can easily build TROOP into your existing workflow for a smoother planning process.

    RESOURCES

    Helpful resources for better meetings

    Ready to explore TROOP?

    Sign up for a demo with our team.