TROOP Planner brings structure to meeting planning. From comparing destinations to tracking attendees and budgets, you can plan smarter, faster, and with complete visibility.
RESEARCH & SCENARIO PLANNING
Plan the perfect meeting
Quickly evaluate and compare locations based on travel time, cost, attendee convenience, and more. From side-by-side comparisons to flight estimates, TROOP gives you the data to plan meetings strategically.
BUDGETING
Estimate, track, and stay on budget
Estimate and compare costs for different scenarios to choose the best option for your team's unique needs. Once your meeting is set, track planned versus actual spend to stay within budget and report accurately.
ATTENDEE COORDINATION
Organize attendees, effortlessly
Manage all attendee details in one place. Track RSVPs, save profiles and preferences, and share meeting briefs – all without email threads or spreadsheets. TROOP keeps everyone aligned and informed from start to finish.
MEETING LOGISTICS
Keep travel details organized
TROOP streamlines meeting-related planning by consolidating travel bookings, agendas, and itineraries. Plan smarter with TROOP and eliminate the chaos of juggling multiple tools.
TROOP Planner is designed specifically for meeting planners, consolidating all aspects of meeting planning into one easy-to-use platform. From comparing locations to managing budgets and attendees, TROOP saves you time, keeps meetings organized, and eliminates the need for spreadsheets or multiple tools.
What kind of meetings does TROOP Planner handle?
TROOP Planner is perfect for small in-person gatherings like team offsites, trainings, department meetings, and more. It’s designed to simplify meeting logistics and travel planning for gatherings with fewer than 30 attendees.
Is TROOP Planner for virtual meetings?
No, TROOP Planner is specifically designed for in-person meetings that include some travel. It’s a great fit when your team is dispersed and needs to come together in one place — helping you find the best location, manage logistics, and ensure a seamless experience for attendees.
Does TROOP Planner work with international meetings?
Yes! TROOP Planner supports meetings worldwide. It provides travel recommendations, cost estimates, and insights for national and international locations, helping you plan meetings anywhere.
How much meeting planning experience do I need to benefit from TROOP Planner?
Whether you’re a seasoned pro or planning your first meeting, TROOP Planner will save you time and help you improve your workflows.
Do all my meeting attendees need TROOP licenses?
No. Meeting attendees do not need a TROOP license to participate. As the planner, you’ll manage all logistics through your TROOP license and share essential details like itineraries and schedules directly with attendees.
Is TROOP Planner a booking tool?
No, TROOP is a meeting planning solution, not a booking platform. You can use TROOP alongside tools like Concur or your TMC to finalize travel and accommodations.
If I have Concur, do I still need TROOP Planner?
Yes! TROOP Planner complements your existing tools like Concur. While we don’t integrate directly with online booking tools, TROOP focuses on managing meeting planning logistics. You can easily build TROOP into your existing workflow for a smoother planning process.
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