GUIDE

How to Plan In-Person Meetings Effectively

Whether for 5 or 50+ meeting attendees—planning to get a dispersed team together in-person takes a lot of time and effort. 

We’ve gathered our best tips to help make your next meetup the most successful one yet—whether you’re a seasoned pro or it’s your first time getting the team together. 

From managing travel logistics and budget planning to attendee communications and post-mortems, we'll guide you from start to success.

Other helpful resources

Team gathering in a top U.S. city for an in-person meeting
Best U.S. Cities for In-Person Meetings in 2026
The best U.S. cities for in-person meetings in 2026, ranked by real TROOP data.
Group photo at TROOP Sync 2026 in Paris
Building a High-Impact All-Hands: A CEO’s Perspective
How to design an all-hands meeting to drive collaboration, clarity, and team connection.
Executive Assistant utilizing communication skills while showing a colleague something work-related in the office
6 Communication Skills That Matter Most for Executive Assistants
The communication skills that help EAs support leadership and keep work moving.

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