GUIDE

    How to Plan In-Person Meetings Effectively

    Whether for 5 or 50+ meeting attendees—planning to get a dispersed team together in-person takes a lot of time and effort. 

    We’ve gathered our best tips to help make your next meetup the most successful one yet—whether you’re a seasoned pro or it’s your first time getting the team together. 

    From managing travel logistics and budget planning to attendee communications and post-mortems, we'll guide you from start to success.

    Other helpful resources

    Executive Assistant holding paperwork to review to reduce in-person meeting costs
    Small Planning Decisions That Reduce In-Person Meeting Costs

    How to reduce in-person meeting costs through smarter planning, budgeting, and overall travel decisions.

    Read More
    #Meeting planning #Small meetings #Executive Assistants
    Travel Manager in the office with three screens in front of her as she works to organize visibility into small meetings
    Small Meetings Are Your Biggest Visibility Gap – and the Hardest to Close
    Learn how more visibility into small meetings can improve planning, compliance, and forecasting.
    Read More
    #Travel Managers #Small meetings
    Two meeting planners discussing the best coworking meeting space brand for an upcoming in-person meeting.
    Meeting Space Options Worth Bookmarking for 2026
    Learn what meeting space providers are best for small meetings, and the questions to ask before booking.
    Read More
    #Meeting planning #Small meetings
    Travel Manager in attendance at an event and conference for Travel Managers in 2026
    9 Events and Conferences for Travel Managers in 2026
    The top conferences and events for Travel Managers in 2026.
    Read More
    #Travel Managers #Events

    Ready to see TROOP?

    Sign up for a 15-minute demo with our team
    52842131409_d2f364f563_o 1