REPORT

    State of In-Person Meeting Planning

    We surveyed 350+ Admin Professionals in the US on their meeting planning process today. We found that organizing in-person meetings takes up 25% of their time, a considerable investment.

    In this report you’ll find:

    • Most common meeting types and sizes
    • Most common planning challenges
    • Frequently used software to plan meetings
    • …and more

    This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

    Other helpful resources

    Executive Assistants with suitcases outside walking to a meeting venue in an off the beaten path city
    8 Underrated Cities for In-Person Meetings

    Looking for off-the-beaten-path meeting locations? These 8 cities balance accessibility, cost, and attendee experience.

    Read More
    #Meeting planning
    Meeting of Executive Assistants on how they work together on meeting planning
    How Executive Assistants Can Streamline Meeting Planning Across Teams
    Discover how Executive Assistants can create a single source of truth for meeting planning.
    Read More
    #Meeting planning #Executive Assistants
    Travel Manager with tablet in hand connecting with her team at an in-person meeting
    Why Small Meetings Need Their Own Travel Policy in 2026
    Bring consistency to your small meetings travel programs with the right structure for clarity, control, and ease of use.
    Read More
    #Travel Managers #Small meetings
    Executive Assistant planning an in-person meeting based on a small meetings travel policy
    The EA Tech Stack: Tools and Shortcuts to Save Time in 2026
    The latest tech productivity hacks for Executive Assistants to reduce manual work and help you stay ahead of your day.
    Read More
    #Executive Assistants #Tools & technology

    Ready to see TROOP?

    Sign up for a 15-minute demo with our team
    52842131409_d2f364f563_o 1