REPORT

State of In-Person Meeting Planning

We surveyed 350+ Administrative Professionals in the US on their meeting planning process today. Organizing in-person meetings takes up on average 25% of their time, a considerable investment given the full range of their responsibilities.

In this report you’ll find:

  • Most common meeting types and sizes
  • Most common planning challenges
  • Frequently used software to plan meetings
  • …and more

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

Other helpful resources

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6 Executive Assistant Events You Can’t Miss in 2025
The top six Executive Assistant events in 2025 designed to help you become a better EA.
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The Small Meeting Disconnect: Insights From GBTA’s Latest Report
Three small meeting takeaways and challenges from the Global Business Travel Association 2025 report.
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How HR Shapes Company Culture Through In-Person Meetings
Learn how HR brings company culture to life through in-person meetings. Get practical steps to create meetings that build trust, connection, and retention.

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