REPORT

State of In-Person Meeting Planning

We surveyed 350+ Admin Professionals in the US on their meeting planning process today. We found that organizing in-person meetings takes up 25% of their time, a considerable investment.

In this report you’ll find:

  • Most common meeting types and sizes
  • Most common planning challenges
  • Frequently used software to plan meetings
  • …and more

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

Other helpful resources

Team gathering in a top U.S. city for an in-person meeting
Best U.S. Cities for In-Person Meetings in 2026
The best U.S. cities for in-person meetings in 2026, ranked by real TROOP data.
Group photo at TROOP Sync 2026 in Paris
Building a High-Impact All-Hands: A CEO’s Perspective
How to design an all-hands meeting to drive collaboration, clarity, and team connection.
Executive Assistant utilizing communication skills while showing a colleague something work-related in the office
6 Communication Skills That Matter Most for Executive Assistants
The communication skills that help EAs support leadership and keep work moving.

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