State of In-Person Meeting Planning Report

We surveyed 350+ Administrative Professionals in the US on their meeting planning process today. Organizing in-person meetings takes up on average 25% of their time, a considerable investment given the full range of their responsibilities.

In this report you’ll find:

Most common meeting types and sizes
Most common planning challenges
Frequently used software to plan meetings
…and more

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

Executive Assistants in a roundtable discussion at an EA event

6 Executive Assistant Events You Can’t Miss in 2025

The top six Executive Assistant events in 2025 designed to help you become a better EA.

#Events #Executive Assistants

Team meeting to discuss small meeting takeaways

The Small Meeting Disconnect: Insights From GBTA’s Latest Report

Three small meeting takeaways and challenges from the Global Business Travel Association 2025 report.

#Travel Managers #Research & planning

HR team in an office talking about the meeting culture and in-person meeting

How HR Shapes Company Culture Through In-Person Meetings

Learn how HR brings company culture to life through in-person meetings. Get practical steps to create meetings that build trust, connection, and retention.

#Meeting planning

Female Executive Assistant sitting at her desk working productively after completing a desk setup

8 Desk Setup Must-Haves for Executive Assistants

Transform your workspace with these desk setup and desk setup accessories to help keep you focused, productive, and comfortable.

#Executive Assistants

REPORT

State of In-Person Meeting Planning

Other helpful resources

6 Executive Assistant Events You Can’t Miss in 2025

The Small Meeting Disconnect: Insights From GBTA’s Latest Report

How HR Shapes Company Culture Through In-Person Meetings

8 Desk Setup Must-Haves for Executive Assistants

Ready to see TROOP?

Sign up for a 15-minute demo with our team