8 Desk Setup Must-Haves for Executive Assistants

Creating the perfect working station isn’t just about comfort, it’s about setting yourself up for success. As an Executive Assistant, you are often juggling multiple tasks on a daily basis. The right desk setup allows you to conquer the day and can offer a needed boost to your daily routine.

The last thing you want is to chase down chargers or pens for that critical meeting or feel your energy slipping during the dreaded afternoon slump. Ensure your desk is a representation of you: prepared and organized. 

Desk setup accessories every Executive Assistant needs

Whether you’re working in-office, from home, or a mix of both, your workspace deserves the same attention you give your calendar. Here are a few desk setup essentials to keep you comfortable, productive, and ready for anything the day brings.

1. Wrist support & bluelight glasses

You’ve got the basics: monitor, keyboard, and mouse. Now upgrade with accessories that protect your body and eyes. Consider a wrist pad to help avoid wrist strain during heavy typing days and blue light glasses to help fight eye fatigue during screen-heavy days.

A wireless charging pad makes it easy to power up your devices without carrying around cords. Convenience is key, especially when you’re moving between meetings.

Use accessory items to help protect your mind and focus such as fidget spinners or stress balls. Both options help to relieve stress and improve focus during high-pressure situations that creep up at work.

2. Headphones

Enhance your focus and cancel distractions from the busy work environment around you with a great pair of headphones. By blocking out the noise, you are more likely to stay in the zone and work calmly on your meeting planning tasks.

Listening to helpful podcasts and books can offer a break in your schedule and even helps restore your focus with uplifting content. We pulled together a few podcast and book recommendations to help you work more efficiently and positively.

3. Desk organizer

When you have office supplies on hand - pens, pencils, sticky notes, and paper clips - it can easily eat up a lot of desk space. An organized desk helps eliminate distractions and shows that you take yourself seriously. You are meticulous when you plan meetings and how you manage your day-to-day, your desk is an extension of you. A desk organizer not only keeps your supplies in order, but also helps you create a clutter-free environment that supports focus and productivity.

4. Writing supplies 

Standard, everyday pens get the job done, but high-quality options make work tasks easier and focused. Try the Uni-ball Jetstream RT for heavy note taking or the Pilot Dr. Grip Center of Gravity if you get hand cramps or have arthritis. 

This New York Times guide to the best pens is a great place to further explore your options.

5. Moleskine planner

Moleskine planners are great for organizational purposes to fit your meeting planning needs. Moleskine planners come in daily, weekly, or monthly versions that cover 12 or 18 months. They’re sturdy, stylish, and perfectly sized for your work bag or desk drawer.

6. Balance board or standing desk

Long hours of sitting aren’t great for your back or energy levels. Consider a balance board or standing desk to help keep you active and engaged, while also relieving stress. It’s a simple way to care for your body while you work. 

7. Snacks count as desk setup accessories

Have a stash of healthy, protein-filled snacks available so you can remain energized and productive throughout the day. There’s nothing worse than that post-lunch crash, so make sure you have snacks on hand. Some classic go-to options could be: jerky, trail mix, no-bake energy bites, apples, protein bars, granola, and protein shakes. Satisfy your sweet tooth with dark chocolate or throw some chocolate chips into your trail mix! 

Have access to a fridge? Store options like yogurt, hard boiled eggs, cottage cheese, and chia pudding. 

8. Motivational or personal items 

Your desk setup should be unique to you. Add a small plant, framed photo, inspiring quote, or even a favorite book to give your desk personality. Make your desk cozy and inviting, something that fills your day with all the accessories you need to feel comfortable and energized.

Set your desk up for success

These accessories aren’t just about aesthetics. They’re about helping you do your best work, feel your best throughout the day, and make your desk a space that supports you.