Software to meet your International Meeting Planning needs

Software to meet your international meeting planning needs

How do you maintain company culture with a distributed workforce? How do you instill connection when people are dotted around the globe? How do you navigate increasing flight hikes and greater demands for sustainable travel, all the while considering all stakeholders and finding the best possible meeting venue? These are some of the questions that companies are asking as they embark on international meeting planning initiatives in a post-pandemic world.

The pandemic has transformed how companies operate and consider bringing people together. Successful enterprises understand that in-person meetings are essential to succeed and build a robust company culture. However, they're also aware that hybrid or remote working is the way of the future. If they want to keep their talent, they must juggle increasing demands for flexibility while arranging dedicated meetups where the talent can connect. Successful companies are also aware of the implications and stressors of international meeting planning. These companies are asking vital questions and rethinking how they plan international meetings for all stakeholders.

Utilizing Software to Meet International Planning Needs

TROOP’s software offers companies a detailed, accurate travel analysis of each trip so that they can make more intelligent and cost-effective travel decisions.

International meeting planning is a vast undertaking, making it challenging for organizations to track spending, travel time, and CO² emissions when dealing with multiple participants and policies. With TROOP, these pressures become a thing of the past. In fact, we believe that we are the future of practical, optimized international meeting planning, and the stats speak for themselves. We have saved companies the following on average:

• 7,690 hours of travel time
• 1.1 million US dollars
• 470 tonnes of CO² emissions

The key to international meeting planning software is seamless integration. Travel planners simply enter the locations of multiple meeting participants and the desired travel dates. The software will provide the following:

• A host of viable flight routes and meeting points.
• The most feasible locations in terms of cost and time.
• Routes with the lowest carbon emissions.

Users can then access all the necessary information visually to clearly track participant journeys and gain real-time insight into each route's financial and environmental implications.

International travel managers face various challenges when bringing stakeholders from varying locations together. However, in-person meetings are paramount for company success. You have to bring people together since company culture cannot solely be maintained digitally. Adapting to the future of work processes is one of the most critical challenges that companies face today, and that's where smarter solutions can help.

The Benefits

Meeting management software has multiple advantages. It allows companies to easily arrange in-person international meetings and plays a vital role in streamlining international travel and boosting team morale. This results in the following:

• Huge time savings, which amount to saved workdays.
• Major cost savings when you analyze locations and find the most cost-effective option.
• Greater company culture when you connect people and integrate in-person meetups.
• Massive CO² emission savings per year, resulting in greater commitment to sustainable development goals (SDG).

Furthermore, meeting planning software allows international meeting planners to quickly access vital information within seconds. Such as:

• Health stipulations.
• Visa regulations.
• Safety considerations.
• Weather conditions.
• Diversity and inclusion data points around LGBTIQ safety.
• Locations with the shortest travel time.

Meeting planning software allows companies to improve how conferences and events are managed. It diminishes stress, offers significant time-savings, reduces travel costs, and improves sustainability efforts.

TROOP Understands the Future of Work

The team at TROOP understands the importance of bringing people together. We're a one-stop shop for enterprises wanting to get their teams together in the most cost-effective, hassle-free ways. Our travel analysis tool utilizes real-time data to allow your company to make better, faster travel decisions without manually plotting and comparing travel locations and flights.

Chat with our team for more information on how our travel management platform can streamline international meeting planning. We'll take you through the platform and showcase how our revolutionary solution takes the pressure out of corporate travel planning.