REPORT

State of In-Person Meeting Planning

We surveyed 350+ Admin Professionals in the US on their meeting planning process today. We found that organizing in-person meetings takes up 25% of their time, a considerable investment.

In this report you’ll find:

  • Most common meeting types and sizes
  • Most common planning challenges
  • Frequently used software to plan meetings
  • …and more

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

Other helpful resources

Travel Manager with tablet in hand connecting with her team at an in-person meeting
Why Small Meetings Need Their Own Travel Policy in 2026
Bring consistency to your small meetings travel programs with the right structure for clarity, control, and ease of use.
Executive Assistant planning an in-person meeting based on a small meetings travel policy
The EA Tech Stack: Tools and Shortcuts to Save Time in 2026
The latest tech productivity hacks for Executive Assistants to reduce manual work and help you stay ahead of your day.
An in-person meeting organized without the meeting tax pressure
The Meeting Tax: The Hidden Work Behind Every In-Person Meeting
Find out how “meeting tax” adds hidden cost, time, and complexity to organizing in-person meetings.

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