REPORT

State of In-Person Meeting Planning

We surveyed 350+ Admin Professionals in the US on their meeting planning process today. We found that organizing in-person meetings takes up 25% of their time, a considerable investment.

In this report you’ll find:

  • Most common meeting types and sizes
  • Most common planning challenges
  • Frequently used software to plan meetings
  • …and more

This research intends to offer an in-depth analysis into the state of meeting planning today, and act as a resource for self-advocacy.

Other helpful resources

Three Executive Assistants discussing vendor questions for in-person meetings
Overlooked Questions That Make Meetings Run Smoothly
Essential vendor and attendee questions to help meeting planners avoid surprises and plan with clarity.
The Year of TROOP: Connection, Community, & Growth
A reflective look at TROOP’s 2025: connection, community, and product growth inspiring how teams meet with clarity and purpose.
EAs discussing best tools for executive assistants while using tech in the office
9 Must-Have Tools for Executive Assistants
The best easy-to-use and low-to-no cost tools every EA needs to work efficiently and strategically.

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