ATTENDEE COORDINATION

    Keep attendees organized  with ease

    TROOP Planner helps you track RSVPs, preferences, itineraries, and key details in one place so planning stays smooth and everyone stays informed.

    Stay organized and coordinate attendees with ease

    Why attendee coordination matters for small meetings

    Managing attendees is one of the most time-intensive parts of planning. When details live across email threads or spreadsheets, it’s easy to miss something important. TROOP keeps information structured and accessible so you can confidently manage your group as plans develop.

    FULL VISIBILITY

    Track RSVPs and attendee details in one place

    At a glance, see who is attending and who still needs to respond. TROOP makes it easy to update attendee information and stay organized without switching between tools.

    Track RSVPs and attendee details in one place
    ATTENDEE DETAILS SAVED

    Keep a clean attendee roster with saved preferences

    Store details like dietary needs, accessibility requests, and travel notes in one organized roster. TROOP keeps attendee information easy to reference so you can create a better experience without details falling between the cracks.

    Keep a clean attendee roster
    SMARTER COMMUNICATIONS

    Share clear meeting briefs

    Build  it as plans develop then send a simple, consolidated meeting brief with the essential information attendees need — location, timing, travel guidance, key contacts, and more. TROOP helps reduce repetitive questions and last-minute confusion.

    Share clear meeting briefs
    Track RSVPs and attendee details in one place Keep a clean attendee roster Share clear meeting briefs
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    "TROOP helps me confidently say, ‘This is the best flight option for you,’ and feel good about the recommendation."


    Executive Assistant
    MID-SIZED TRANSPORTATION COMPANY
    Meeting Logisitics

    Keep every meeting detail organized

    TROOP Planner centralizes the moving pieces of your meeting, from travel to agendas, so you can coordinate details seamlessly and stay in control.

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    Keep every meeting detail organized
    research & scenarios

    Find the best place to meet, faster

    TROOP Planner helps you pressure-test your meeting plans, comparing locations, travel, and costs side by side so you can choose the best path forward.

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    Comparing locations GUI portal
    Budgeting

    Plan smarter, spend with confidence

    TROOP Planner gives you a clear view of meeting costs from the start, helping you build accurate budgets, compare options, and avoid surprises along the way.

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    Plan smarter, spend with confidence

    Start planning smarter today

    Book a demo to see how TROOP helps you determine if and where your next meeting should happen.