TROOP ONE

    Your all-in-one solution for meetings management

    Elevate the way your company organizes meetings and group travel

    Group 628207
    meetings management + travel logistics

    Streamlined Meeting Planning, Start-to-Finish

    TROOP ONE helps you navigate the complexities of meeting planning and coordinate logistics, including finding venues, booking travel, managing attendees, and tracking expenses.

    plan

    Discover, research, and compare options

     

    Access the information and inspiration you need to choose the right location, venues, and activities for your meeting.

    manage

    Manage attendee logistics

     

    The one-stop-shop for all attendee details: use TROOP ONE to invite attendees, track RSVPs, monitor schedules, and more.

    book

    Make it easy for people to travel

     

    Keep travel logistics simple: enable self-service booking or enable direct booking to keep travel in policy and within budget.

     

    expense

    Track expenses, manage budgets

     

    Organize all meeting-related costs in TROOP ONE. Estimate expenses based on real-time data and track actuals.

    better meeting planning benefits everyone 

    A meeting planning solution that everyone will love

    Lead the way to meeting planning success with TROOP ONE, the first unified meeting planning and group travel logistics platform.

    Planning-2
    For Planners
    Everything you need to orchestrate successful meetings

     

    Planning a successful meeting requires a balance of creativity and organization. With TROOP ONE, harness both. Discover a wealth of inspiration and information for venues and agendas. Then effortlessly manage attendee details, travel logistics and expenses in one convenient, centralized location.

    Wellbeing and Safety
    for travel managers
    Meeting travel that's safe, in policy, and sustainable

     

    Achieve your travel program's objectives with TROOP ONE for meetings management. Ensure the safety and well-being of travelers, maintain travel policy compliance, and provide meeting planners tools to reduce costs and carbon emissions, laying the foundation for successful, sustainable meetings.

    Savings
    for finance
    Facilitate meetings and maintain budgets with visibility and controls

     

    Offsites, team meetings, and retreats are increasing at your company. So are travel expenses. With TROOP ONE, you can gather budget estimates, review meeting requests, and analyze trends for savings. With full visibility into meetings, you can champion collaboration and stay on budget. 

    TROOP ONE highlights at a glance

    Search-2

    Discover and compare meeting destinations with AI-Powered Recommendations.

    • Enter attendees' starting locations, and TROOP ONE surfaces destination options

    • Compare travel time, CO2 emissions, costs and more

    • Get real-time data for flights and hotels to build cost estimates
    attendee management-2

    TROOP consolidates attendee information so you have the details you need.

    • Invite attendees directly from TROOP ONE, track RSVPs, and share other communications

    • Monitor visas, passports, arrival times, transport, and more

    • Issue virtual cards for meeting expenses

    • Enable self-service booking and capture travel itineraries.
    Custom map layers

    Configure map views in TROOP ONE to give meeting planners relevant safety and company data.

    • Display your company's office locations

    • Swap out standard risk maps for proprietary data sets

    • Customize maps to show sales regions, banned travel zones, recommended restaurants, or any other geographic data 
    sustainability

    Seventy percent of meeting-related CO2 emissions come from travel to and from meetings. Make meeting travel more sustainable by making informed decisions from the start. 

    • Use TROOP's AI-Powered Search to surface locations requiring the least amount of flight time

    • Look for options to incorporate rail travel where available

    • Compare and select destinations by CO2 emissions

    • Inform meeting attendees how much CO2 they're saving by meeting in selected destinations
    ORGANISER _ Dashboard

    Keep meetings on budget. Build accurate cost estimates for flights and hotels. Then, track expenses for meeting-related travel, venues, activities, and even incidentals.

    • Compare destinations by cost and build budget estimates with real-time data

    • Include shoulder nights and local attendee accommodation costs for more accurate estimates

    • Issue virtual cards to attendees, and track travel expenses and invoices for accurate accounting.
    Screen Shot 2023-08-11 at 12.32.43 PM

    Transform meetings into memorable experiences with the help of local experts and professional meeting planners.

    • Build detailed agendas and schedules

    • Access expert help through TROOP Local network (BETA)

    • Generate RFPs and compare proposals for different destinations, providers, or activities

    Ready to see more? Schedule a demo with our team. 

    RESOURCES

    Ideas and resources for better meetings

    AdobeStock_242349251
    Mastering Meetups: How to Plan In-Person Meetings More Effectively 

    We’ve gathered our best tips to help make your next meetup the most successful one yet—whether you’re a seasoned pro or it’s your first time getting the team together. 

    From managing travel logistics and budget planning to attendee communications and post-mortems, we'll guide you from start to success.

     
    Read more
    Meeting room post it ideas board
    Why Have A Small Meetings Policy?

    Did you know that small meetings can account for 60 to 80% of a company’s total meetings spend?

    Download this white paper to learn more about the benefits of managing smaller meetings and to gain access to our small meetings travel policy template.

     
    Read more
    z_Trh_L_Cn1ab_MU_unsplash_5231f2a907
    A Better Way to Cut Carbon from Corporate Meetings

    The clear urgency around sustainability puts a target squarely on the backs of those who plan travel and meetings at companies of all sizes. 

    Gain insights into the challenges faced by meeting planners and explore an innovative solution that reduces carbon emissions without compromising face-to-face meetings or attendee experience.

    Read more

    Ready to see TROOP?

    Sign up for a demo with our team
    TROOP Team at Travel Show
    Screen Shot 2023-06-30 at 1.41 1
    plan
    Set your meeting up for success with inspired, informed choices

     

    Access the information and inspiration you need to choose the right location, venues, and activities for your meeting. 

    Identify locations with TROOP's AI-Powered Destination Recommendations and compare cost estimates, travel time, projected CO2, and more.

    Access local expertise with the new TROOP Local network to build out every detail of the agenda and craft memorable experiences.

    Screen Shot 2023-06-30 at 1.41 1
    MANAGE LOGISTICS
    Keep track of all the details, all in one centralized location

     

    Attendee lists. Special requests. Ground transportation. Coordinating all the meeting details can feel overwhelming.

    Fear not! TROOP ONE gathers all that information in one place. You can send meeting invitations, track RSVPs, and even share booking itineraries directly with travelers.

    No more sifting through multiple emails or spreadsheets to find out who arrives when. See important information at a glance with the Attendee Dashboard, including flight details, visa requirements, and early departures.

    Screen Shot 2023-06-30 at 1.41 1
    track expenses
    Build out accurate budgets and track meeting expenses

     

    With increased travel costs and constrained budgets, meeting planners are under pressure to keep spending on track.

    TROOP ONE helps planners find budget-friendly meeting locations with detailed cost comparisons and develop accurate budget estimates with live flight and hotel data. 

    Planners can also issue virtual cards to track all meeting-related expenses, including traveler costs, in real time for easy accounting and analysis.