Your all-in-one solution for meetings management

Elevate the way your company organizes meetings and group travel

Group 628207
meetings management + travel logistics

Streamlined Meeting Planning, Start-to-Finish

TROOP ONE helps you navigate the complexities of meeting planning and coordinate logistics, including finding venues, booking travel, managing attendees, and tracking expenses.


Discover, research, and compare options


Access the information and inspiration you need to choose the right location, venues, and activities for your meeting.


Manage attendee logistics


The one-stop-shop for all attendee details: use TROOP ONE to invite attendees, track RSVPs, monitor schedules, and more.


Make it easy for people to travel


Keep travel logistics simple: enable self-service booking or enable direct booking to keep travel in policy and within budget.



Track expenses, manage budgets


Organize all meeting-related costs in TROOP ONE. Estimate expenses based on real-time data and track actuals.

better meeting planning benefits everyone 

A meeting planning solution that everyone will love

Lead the way to meeting planning success with TROOP ONE, the first unified meeting planning and group travel logistics platform.

For Planners
Everything you need to orchestrate successful meetings


Planning a successful meeting requires a balance of creativity and organization. With TROOP ONE, harness both. Discover a wealth of inspiration and information for venues and agendas. Then effortlessly manage attendee details, travel logistics and expenses in one convenient, centralized location.

Wellbeing and Safety
for travel managers
Meeting travel that's safe, in policy, and sustainable


Achieve your travel program's objectives with TROOP ONE for meetings management. Ensure the safety and well-being of travelers, maintain travel policy compliance, and provide meeting planners tools to reduce costs and carbon emissions, laying the foundation for successful, sustainable meetings.

for finance
Facilitate meetings and maintain budgets with visibility and controls


Offsites, team meetings, and retreats are increasing at your company. So are travel expenses. With TROOP ONE, you can gather budget estimates, review meeting requests, and analyze trends for savings. With full visibility into meetings, you can champion collaboration and stay on budget. 


Ideas and resources for better meetings

Mastering Meetups: How to Plan In-Person Meetings More Effectively 

We’ve gathered our best tips to help make your next meetup the most successful one yet—whether you’re a seasoned pro or it’s your first time getting the team together. 

From managing travel logistics and budget planning to attendee communications and post-mortems, we'll guide you from start to success.

Meeting room post it ideas board
Why Have A Small Meetings Policy?

Did you know that small meetings can account for 60 to 80% of a company’s total meetings spend?

Download this white paper to learn more about the benefits of managing smaller meetings and to gain access to our small meetings travel policy template.

A Better Way to Cut Carbon from Corporate Meetings

The clear urgency around sustainability puts a target squarely on the backs of those who plan travel and meetings at companies of all sizes. 

Gain insights into the challenges faced by meeting planners and explore an innovative solution that reduces carbon emissions without compromising face-to-face meetings or attendee experience.

Ready to see TROOP?

Sign up for a demo with our team
TROOP Team at Travel Show
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Set your meeting up for success with inspired, informed choices


Access the information and inspiration you need to choose the right location, venues, and activities for your meeting. 

Identify locations with TROOP's AI-Powered Destination Recommendations and compare cost estimates, travel time, projected CO2, and more.

Access local expertise with the new TROOP Local network to build out every detail of the agenda and craft memorable experiences.

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Keep track of all the details, all in one centralized location


Attendee lists. Special requests. Ground transportation. Coordinating all the meeting details can feel overwhelming.

Fear not! TROOP ONE gathers all that information in one place. You can send meeting invitations, track RSVPs, and even share booking itineraries directly with travelers.

No more sifting through multiple emails or spreadsheets to find out who arrives when. See important information at a glance with the Attendee Dashboard, including flight details, visa requirements, and early departures.

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track expenses
Build out accurate budgets and track meeting expenses


With increased travel costs and constrained budgets, meeting planners are under pressure to keep spending on track.

TROOP ONE helps planners find budget-friendly meeting locations with detailed cost comparisons and develop accurate budget estimates with live flight and hotel data. 

Planners can also issue virtual cards to track all meeting-related expenses, including traveler costs, in real time for easy accounting and analysis.