Conferences

    Keep conference travel organized and on track

    Coordinating a group for a conference is more than booking flights. Attendees need clear guidance, consistent information, and a smooth travel plan that keeps costs under control. TROOP gives you the structure to organize travel, manage details, and ensure everyone arrives prepared and on time.

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    HOW TROOP SUPPORTS EXECUTIVE OFFSITES

    Schedules are tight, travel patterns are complex, and expectations are high. TROOP gives you the clarity and structure to plan efficiently and deliver a smooth experience from start to finish.

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    Coordinate flights without the manual work
    Compile arrival and departure windows for every attendee in one place. TROOP helps you spot timing conflicts and plan ground transportation without digging through emails or building spreadsheets from scratch.
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    Track hotel assignments with accuracy
    Know exactly where each attendee is staying. TROOP keeps hotel details, booking confirmations, and stay dates organized so you can share accurate information and avoid costly mix-ups.
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    Share essential conference details
    Compile travel guidance, key contacts, schedules, and any important instructions into a meeting brief. Attendees arrive informed and prepared without long email threads or last-minute questions.
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    Stay on top of costs across a group
    Conference travel adds up fast. TROOP helps you estimate spending by attendee, compare travel options, and monitor costs as bookings come together so you stay aligned with your budget from start to finish.
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    Set your meeting up for success with inspired, informed choices

     

    Access the information and inspiration you need to choose the right location, venues, and activities for your meeting. 

    Identify locations with TROOP's AI-Powered Destination Recommendations and compare cost estimates, travel time, projected CO2, and more.

    Access local expertise with the new TROOP Local network to build out every detail of the agenda and craft memorable experiences.

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    MANAGE LOGISTICS
    Keep track of all the details, all in one centralized location

     

    Attendee lists. Special requests. Ground transportation. Coordinating all the meeting details can feel overwhelming.

    Fear not! TROOP ONE gathers all that information in one place. You can send meeting invitations, track RSVPs, and even share booking itineraries directly with travelers.

    No more sifting through multiple emails or spreadsheets to find out who arrives when. See important information at a glance with the Attendee Dashboard, including flight details, visa requirements, and early departures.

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    Build out accurate budgets and track meeting expenses

     

    With increased travel costs and constrained budgets, meeting planners are under pressure to keep spending on track.

    TROOP ONE helps planners find budget-friendly meeting locations with detailed cost comparisons and develop accurate budget estimates with live flight and hotel data. 

    Planners can also issue virtual cards to track all meeting-related expenses, including traveler costs, in real time for easy accounting and analysis. 

    TROOP Planner

    TROOP gives you the clarity and tools to bring leadership together efficiently and professionally.

    CONTACT SUPPORT
    TROOP supports every meeting type

    Plan your next offsite, workshop, or training session with clarity and confidence.

    CONTACT SUPPORT