Hotel meeting rooms and office spaces work well for plenty of meetings. But when neither is the right fit, coworking providers offer a flexible, professional alternative that is easy to book and available across multiple cities.
Not all providers deliver the same experience, and the space details matter as much as brand. Knowing what to look for before you book makes a real difference.
Before booking a meeting space, coming in with a few practical questions ensures you understand what’s included, how the space works, and whether it fits the meeting you’re planning.
These providers are useful to keep on your shortlist when sourcing meeting rooms.
Convene is designed for planners who want in-person meetings to feel organized and professional without having to coordinate every detail themselves.
Planning tip: Use Convene when the attendee experience is a priority and you want catering, technology, room setup, and onsite support handled in one place. Ask for an all-in quote so you can compare it against booking those services separately.
Davinci Meeting Rooms offers on-demand access to professional meeting rooms, day offices, and business spaces. No membership required.
Planning tip: Use Davinci when you need a professional room for a specific purpose, such as an interview, client meeting, or small working session. Filter by attendee count, room setup, equipment, and location to see total costs.
Industrious offers coworking and meeting spaces for professional use, with options for groups of up to 20 people across 250 locations in 85+ cities.
Planning tip: Use Industrious when you want a professional workspace that still feels comfortable and modern. For longer meetings, ask whether attendees can use lounges, phone booths, or quiet areas between sessions.
With more than 4,000 locations across 120+ countries, Regus offers a wide range of meeting rooms, private offices, and business lounges.
Planning tip: Use Regus when location and availability are the priority. Compare a few locations in the same city because the closest option may not always be the best fit.
Venture X offers upscale coworking and meeting spaces with a more polished environment than most coworking providers.
Planning tip: Use Venture X when you want the flexibility of coworking without the space feeling too casual. Send attendees logistical details ahead of time, including parking, check-in, building access, and room location.
WeWork is one of the most recognizable coworking brands worldwide, with locations across dozens of countries and a range of room sizes and configurations.
Planning tip: WeWork is useful for collaborative sessions, hybrid work days, and flexible meetings that do not require a formal venue. For sensitive discussions, ask for a room away from kitchens, lounges, elevators, or other high-traffic areas.
The right meeting space depends on the meeting you’re planning, and the space details matter. Use the questions above before you commit to a space, and make sure what's included actually matches what your meeting needs.