There is no denying that international meeting planning can be a pretty stressful endeavor, and that businesses are eager to find a one-stop solution that can solve their planning woes. One such solution is to implement automated meeting planning software that does it all for you with just a few clicks of a button.
Technological innovation has opened up the world, meaning that many entrepreneurs can run successful operations while managing teams, partners, stakeholders, and suppliers worldwide.
While the distributed workforce model has gained monumental traction, in-person meetings are still paramount for boosting business culture, enhancing collaboration, and creating an environment of success. Whether you need to meet with key stakeholders for a strategic planning session or plan a team-building event with participants from across the globe, meeting planning software is the answer.
You need to plan an in-person meeting at your headquarters in South Africa, but your team of twenty is dotted around the globe. You're competing with different time zones, varying visa regulations, COVID-19 restrictions and costly flight hikes, while trying to limit carbon emissions. Manually planning a trip remains a time-consuming exercise, and scheduling such an operation will invariably take many hours and lots of comparative research.
When you utilize meeting planning software, manual meeting planning and organization become a thing of the past. This is where TROOP’s innovative planning tool comes in. The software uses data-driven analytics and real-time solutions to take the complexity and stress out of manual meeting planning. Within moments, you can access optimized logistical information – based on real-time data to discover the best meeting location, based on costs, sustainability and hours spent traveling.
Using the information you provide – such as geographical locations, dates, and the number of attendees – the software creates a comprehensive meeting planning analysis, offering summarized results that compile the data into one convenient report. Access all the information via the centralized dashboard and instantly tap into a world of accurate logistical and travel information.
Using software when possible does allow you real-time access to information so you can create the best travel experience for your attendees. Here's how meeting planning software can help.
Carefully arranging international travel is sometimes neglected by many companies, which can ultimately result in high costs, high CO² emissions and a lot of wasted time spent traveling. Automated solutions take the admin out of travel planning, offering data-driven solutions within minutes. This information can be utilized to speed up the planning process, freeing up employees’ time to focus on more pressing tasks. It also considers the best possible ratio between meeting and travel times to maximize time for all attendees and ensure better productivity.
Meeting planning software takes the stress out of meeting and event planning by finding the best possible destinations. This allows companies to stay within budget since they can quickly compare alternative options and locations to ensure that expenses remain on course.
Meeting planning software equips entrepreneurs with the information to consider the environmental impact of their travel arrangements, offering further insight into how companies can boost sustainability portfolios and enhance their reputations by reducing CO² emissions.
Everyone wants to be considered, right? Happy employees equate to more successful business ventures. Meeting planning software also enhances overall morale by considering the needs of all participants. By factoring in their time zones, schedules, visa regulations, and travel time, meeting planning software makes in-person meetings a reality, allowing all team members to access real-world training and revel in the magic of in-person meetings. These spaces provide the opportunity for effective communication, enhanced connection, a greater sense of teamwork and collaboration, and increased engagement. The meeting planning software makes in-person meetings possible and offers tangible, data-based solutions to do so.
Whether you're a multinational or a global conglomerate with hundreds of staff scattered around the world, meeting planning software can make the planning process a breeze.