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An Executive Assistant's Guide to Asking For New Technology | TROOP

Written by Rea Regan | May, 28, 2025

As an Executive Assistant, planning meetings, executive offsites, and team gatherings is a key part of your role. But without the right tools, the process can feel inefficient — especially if you’ve seen how much easier it can be with modern software. You know there’s a better way to work and recognize the impact the right technology can have on productivity. Still, introducing a new solution can be tricky, especially when you’re balancing so much already.

If this sounds familiar to you, then you’re in the right place.

In this post, we walk through the why and how of asking your boss for new technology, covering persuasive purchase arguments and defense strategies to secure that much needed upgrade.

To save you some time and effort, we created an email template to make it easy to craft a compelling case for the technology you deserve.

Why you should ask for new technology

As an Executive Assistant, you’re responsible for increasing productivity and efficiency to support broader company goals. Because of this, it’s important to advocate for the resources you need to do your job well. That includes new tools and technology. Incorporating new technology can help boost productivity, reduce inefficiency, and help employees do their jobs better, faster, and more effectively. 

When you make recommendations for new tools and technologies, you help your organization stay ahead of the curve and remain competitive in an ever-evolving marketplace.

Adapting to new technologies isn’t just good for the job you currently have. Here are a few reasons why it's important to incorporate new technology into existing workflows:

  • Actively seeking out opportunities to innovate and improve processes demonstrates your strategic value to the overall success of your company.
  • Adopting new technologies can be a cost effective way for companies to stay adaptable to dynamic marketplace expectations. 
  • Recommending new technology can demonstrate your priority to save the business money. While there may be initial costs associated with adopting new technology, those costs are often offset by the benefits that the new tool provides.
  • New technology can help save time on redundant tasks, freeing up your time for more impactful and strategic duties.
  • If you decide to look for a different role, your experience in improving workflows via new technology makes you a more competitive job applicant. 

Overall, it’s important that you demonstrate initiative, innovation, and a commitment to driving positive change within your company. Proactively recommending new tools and technologies highlights your value in driving operational excellence and achieving strategic goals.