9 Must-Have Tools for Executive Assistants | TROOP

Today’s Executive Assistants (EAs) are part strategist, part operator, and part problem solver. This goes beyond managing schedules and logistics; EAs enable decisions, drive alignment, and create space for executives to focus on high-level needs.

But without technology to amplify your expertise, there comes a limit to how far your impact goes. The goal isn’t to just add more software to your day, but to choose tools that make your work more strategic — automating routine tasks, streamlining planning, and helping you stay one step ahead.

How to choose tools as an Executive Assistant

Before adding a new tool, think beyond your to-do list. Consider how it supports your executive, your team, and the wider business goals. The right tools simplify work — not add to it. They should help you operate efficiently, share information easily, and make confident, data-driven decisions.

Understand the following before asking for approval: 

• How does the tool align with company goals? For example, will it improve executive efficiency, collaboration, or visibility across teams?
• Which teams and individuals need access to the tool and do you need buy-in from them?
• Is it intuitive enough for quick adoption? Can you learn it quickly and teach others without formal training?
• How long does set-up and onboarding take? 
• Does it meet IT and security needs?
• What’s the ROI? Will it be measured in time savings, efficiency gained, or something else?